Children and adults safeguarding privacy notice

Why are we collecting your information?

This Privacy Notice has been written to inform you that York and Scarborough Teaching Hospital NHS Foundation Trust (the Trust) processes information about you to protect children and vulnerable adults from maltreatment and abuse.

In addition to this our Adults Safeguarding team also support people with learning disabilities and their families/carers.

Who do we collect your information from?

Much of the information we use will be collected directly from you or your family members. We also use information received from:

• GPs
• Other NHS bodies
• Other Care Providers, such as private sector providers
• Ambulance trusts
• Local Authorities
• Police

Who are we?

The Trust is a ‘Data Controller’, this means that we determine the purposes for which, and the manner in which, your personal data is processed. We have a responsibility to you and your personal data and will only collect and use this in ways which are compliant with data protection legislation.

The Trust has appointed Rebecca Bradley (Head of Information Governance) to be its Data Protection Officer (DPO). The role of the DPO is to ensure that the Trust is compliant with Data Protection legislation and to oversee data protection procedures. The DPO contact details are:

York and Scarborough Teaching Hospital NHS Foundation Trust
York Hospital
Wigginton Road
York
North Yorkshire
YO31 8HE
yhs-tr.Information.Governance@nhs.net

What Information are we collecting?

• Basic information about you, such as name, address, date of birth, NHS number and next of kin details
• Contacts we have had with you, such as day care clinics and/or home visits
• Notes and reports about your health and any treatment and care you need
• Details and records about the treatment and care you receive
• Relevant information pertinent to a safeguarding investigation

We may also process special categories of information that may include:

• Nationality, racial and/or ethnic origin
• Religious or philosophical beliefs
• Health information
• Notes and reports about your health, treatment and care.
• Sex life or sexual orientation

What is our lawful basis for processing your information?

Any personal data we process is done so in accordance with the UK GDPR. Our lawful basis for processing are:

Article 6(1)(c) Legal obligations under The Children Act 2004 and The Care Act 2014

Where we process your special category information our lawful basis is:

Article 9(2)(g) Reasons of substantial public interest, Schedule 1, Part 2, Paragraph 18 Safeguarding of children and of individuals at risk

How long do we keep your information for?

The Trust follows NHS Digitals recommended retention schedule which can be found in the Records Management Code of Practice for Health and Social Care 2016

Who do we share your information with?

• Police
• Local Authority’s safeguarding services
• Other NHS Organisations
• North Yorkshire Children Safeguarding Partnership
• East Riding Children Safeguarding Partnership
• North Yorkshire Adult Safeguarding Partnership
• Third-Party organisations which support safeguarding initiatives such as drug and alcohol services

Do we transfer your information outside the UK?

We do not routinely transfer your information outside of the UK. If there was a lawful reason to do is we would ensure necessary safeguards are put in place.

What rights do you have over your data?

Under GDPR data subjects have the following rights in relation to the processing of their personal data:

• to be informed about how we process your personal data. This notice fulfils this obligation
• to request access to your personal data that we hold, and be provided with a copy of it
• to request that your personal data is amended if inaccurate or incomplete
• to request that your personal data is erased where there is no compelling reason for its continued processing
• to request that the processing of your personal data is restricted
• to object to your personal data being processed

If you have any concerns about the way we have handled your personal data or would like any further information, then please contact our DPO on the address provided above. To put in a Subject Access Request please contact:

01904 725680
Yhs-tr-subjectaccesssgh@nhs.net

If we cannot resolve your concerns you may also complain to the Information Commissioner’s Office (the Data Protection Regulator) about the way in which the Trust has handled your personal data. You can do so by contacting:

First Contact Team
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
casework@ico.org.uk // 0303 123 1113

Version 2 - 20/03/2023