Junior doctors changeover - starter information

Welcome to York and Scarborough Teaching Hospitals NHS Foundation Trust, we are very pleased that you have accepted our offer. This page is designed to help make your on-boarding a smooth and pleasant experience.

Occupational Health Documentation

Occupational Health clearance is required before you can be employed.

A link to complete your occupational health forms will be sent from MyCority, our new occupational health system.

Please ensure that you complete this form at least one month prior to employment as not having occupational health clearance will prevent you from starting on time.

Should you require blood tests, these take time to arrange and gain back results hence the need for you to respond as quickly as possible.

Right to Work

Proof of your right to work in the UK will be required.

For UK nationals, this will be your passport.

For overseas nationals, this will be your passport, BRP, and a share code which can be generated by on this website: Prove your right to work to an employer: Overview - GOV.UK (www.gov.uk) once you have received your BRP.

For EU nationals this will be your passport and BRP (if applicable) and a share code which can be generated at Prove your right to work to an employer: Overview - GOV.UK (www.gov.uk)

ID Documents

To begin the on-boarding process we require scanned copies of the following ID documentation to be sent to your recruitment contact.

1 photo ID in combination with 2 address ID documents

or alternatively

2 photo ID in combination with 1 address ID document (Please see pre-employment check guide below for information on acceptable documents)

NHS pre-employment check standards identity verification

Degree certificate (please provide a translation if not in English)
GMC or GDC certificate
DBS certificate (if you are on the update service you will need to provide us with the DBS number and issue date to enable us to perform an online check)
Overseas police check (if applicable) - you must provide a criminal record certificate for any country (excluding the UK) where you have lived for 12 months or more (whether continuous or in total), in the 10 years before your application, while aged 18 or over. You will be required to apply for a UK DBS within 3 months of joining the Trust, which we will facilitate.

Please note you will be required to bring all the original documents for checking on your first day.

COVID-19 vaccination

Our Trust continues to strongly encourage our staff to be vaccinated against COVID-19, this remains our best defense to protect our patients, ourselves and everyone else.

Starter documents

In addition to the ID documents above, all new doctors are required to complete the following documents and return these to yhs-tr.medical.recruitment2@nhs.net. Wherever possible please return the forms in their original word format.

A copy of the payroll form will be available for you to sign when you complete your document checks on your first day.

Employment declaration
Code of Conduct for employees in respect of confidentiality
Payroll (complete sections surrounded by thick red line only and return in word format)
Previous employment / referee details (if new to the training programme)

In preparation to you starting at the Trust you are required to send a passport style photo to yhs-tr.medical.redcruitment2@nhs.net as part of the ID badge process as photos will no longer be taken on your first day. This will need to be a passport style photo i.e., front facing and ideally on a plain background (however you can smile!) If you have a preferred name, other than that on your passport, that you wish to have included on your badge, please include this information with your photograph.